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The Event Planning industry can greatly benefit from using online forms for several reasons. Firstly, it provides a seamless and convenient way for event planners to collect data from their clients and attendees. Secondly, online forms can help event planners save time and reduce manual data entry tasks. Lastly, it allows them to maintain a more organized and professional approach towards collecting and managing event-related data.

Online forms can be used in a variety of situations, such as event registration, ticket sales, feedback forms, surveys, vendor applications, and sponsorship inquiries. By using MakeForms, event planners can easily create customized forms with conditional logic, workflows, and custom branding to match their event theme. This will enable them to capture accurate and relevant data from their clients and attendees, leading to better decision-making and improved event experiences. Additionally, online forms can help event planners reduce paper waste, lower costs, and minimize errors associated with manual data entry.

Event planners should use online forms to collect data from their clients and attendees in a digital format. They should use these forms in various places such as event websites, social media platforms, email newsletters, and landing pages to maximize their reach and engagement with their target audience. Event planners can also use MakeForms to collaborate with their team members and ensure seamless data sharing and processing.

7 Best Practices for Crafting Highly Effective Online Forms in the Event Planning Sector through MakeForms:

Use conditional logic

Use conditional logic to tailor the questions based on attendees’ previous answers and make the form more engaging and personalized.

Keep it short

Too many questions can be overwhelming for users, so it is important to keep forms concise and only include questions that are necessary.

Use branding and design

MakeForms allows for custom branding and form design, so it is important to use this feature to create a professional and consistent look for your forms.

Test the form

Test the form thoroughly before launching it and get feedback from team members to improve the overall user experience.

Use workflows

MakeForms offers workflows, which can help streamline the process and ensure that responses are directed to the right people or departments.

Verified Submissions

Make use of the verification feature available on MakeForms to ensure that all data collected is legitimate and accurate.

Use Page Breaks

Add page breaks to your long forms to show attendees how much more time they need to complete the form, which can help reduce abandonment rates.

By following these tips, you can create an online form that is user-friendly, professional, and effective in capturing data.

The types of questions to include in an event planning form 

  • Contact Information: Get the form-name, user’s email address, and phone number as well as other essential contact information.
  • Event Details: Gather precise information about the event, such as its type, date, time, and location, as well as an estimated attendance figure.
  • Services Required: Determine what services the client requires, such as catering, entertainment, decorations, and equipment rentals.
  • Budget: Find out what services can be offered, inquire about the client’s event budget.
  • Special Requests: Enable customers to submit special requests, such as those relating to dietary requirements or attendee accommodations.
  • Event Goals: Make sure that the event matches the client’s expectations and objectives, inquire about their goals for the event.
  • Feedback: Gather customer feedback to assess how satisfied they were with the services rendered and to pinpoint areas that needed improvement.

Types of Forms used in the Event Planning Industry

Event Registration Form

Get the name, phone number, email address, and any special needs of each guest. This kind of form can be modified to add options for selecting an event, processing payments, and tickets.

Event Feedback Form

Receive opinions about the event from those who attended. This kind of form can be used to gather information about general satisfaction, event organization, speaker quality, and suggestions for improvement.

Speaker Application Form

Get information from speakers who are interested in speaking at an event. Fields for the speaker’s name, contact information, educational background, and presentation topic can all be added to this kind of form.

Vendor Application Form

Get data from vendors who want to take part in the event. Fields for the vendor’s name, contact information, company information, and the products/services offered can all be added to this kind of form.

Venue Inquiry Form

Gather information from individuals or groups who are interested in hiring a venue for an event. This type of form can be customized to contain fields for the event date, expected attendance, type of event, and any unique venue requirements.

Feedback Form:

Collect feedback from attendees after an event. Verified submissions and workflow capabilities in MakeForms can aid in efficiently gathering and assessing feedback.

Vendor Evaluation Form

Analyze each vendor’s performance and pinpoint areas that need improvement. The conditional logic feature in MakeForms can assist in customizing the form based on the kind of vendor, improving the effectiveness of the review process.

Sponsorship Request Form

Locate possible sponsors and record relevant details, including sponsorship levels and perks. Making a form that looks professional and matches the event’s identity can be made easier with the help of MakeForms’ custom branding and domain mapping features.

Volunteer Sign-Up Form

Gather information about volunteers, such as their talents and availability. The access control list and team collaboration tools in MakeForms can assist in successfully managing volunteers and assigning responsibilities.

Food Preference Form

Capture dietary restrictions and preferences to provide appropriate food options. MakeForms’ data organization and source tracking features can help in managing the food preferences and catering orders efficiently.

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