MakeForms

Forms

<p>Google Forms is a widely used tool for data collection, from creating polls to creating surveys. With its simple interface, anyone can create a poll on Google Forms in just a few steps.</p><p>So let’s go ahead and learn how to create a poll on Google Forms in 2024. We also highlight for you some best practices and advanced features you can use to make your poll even more effective. Let's dive into this step by step guide on how to make a poll on Google!</p><h2>Steps to Create a Poll in Google Forms</h2><h3>Step 1. Open Google Forms</h3><p>To begin with, log into your Gmail Account. Now head over to the App Launcher, or the nine dot ‘Waffle’ on the top right, scroll down and select the Forms app. Alternatively you could also directly go to the Google Forms website and sign in using your Google account. Once you're on the platform, you'll notice a variety of options ready to go, including a blank form and a template gallery.</p><h3>2. Create a New Blank Form</h3><p>Google Forms has a lot of templates like Contact Form, Feedback Form, Order Form, but they actually don’t have a specific "polling" template, so to make a poll you will need to start with a “new blank form”. Simply click on the "+" button to open a blank new form. At this stage, you can add a title and description to give your poll some context.</p><figure class="image"><img src="https://website-assets.makeforms.io/Create_a_New_Blank_Form_google_form_dec1fd4060.png" alt="Create-a-New-Blank-Form-google-form.png" srcset="https://website-assets.makeforms.io/thumbnail_Create_a_New_Blank_Form_google_form_dec1fd4060.png 245w, https://website-assets.makeforms.io/small_Create_a_New_Blank_Form_google_form_dec1fd4060.png 500w, https://website-assets.makeforms.io/medium_Create_a_New_Blank_Form_google_form_dec1fd4060.png 750w, https://website-assets.makeforms.io/large_Create_a_New_Blank_Form_google_form_dec1fd4060.png 1000w" sizes="100vw" width="1000"></figure><h3>3. Add Poll Questions and Answer Types</h3><p>Next, start filling out the content for your poll questions. Google Forms offers different formats for answer types. But for a poll the best answer types to use are:</p><figure class="image"><img src="https://website-assets.makeforms.io/Add_Poll_Questions_and_Answer_Types_29f29685e5.png" alt="Add-Poll-Questions-and-Answer-Types.png" srcset="https://website-assets.makeforms.io/thumbnail_Add_Poll_Questions_and_Answer_Types_29f29685e5.png 245w, https://website-assets.makeforms.io/small_Add_Poll_Questions_and_Answer_Types_29f29685e5.png 500w, https://website-assets.makeforms.io/medium_Add_Poll_Questions_and_Answer_Types_29f29685e5.png 750w, https://website-assets.makeforms.io/large_Add_Poll_Questions_and_Answer_Types_29f29685e5.png 1000w" sizes="100vw" width="1000"></figure><ul><li><p><strong>Multiple Choice:</strong> Multiple choice is perfect for polling because it allows respondents to select a single answer from a set of predefined options. This makes it easy to analyze the results and compare responses. It’s ideal for questions like "Which location do you prefer for the team outing?" or "What’s your favorite feature of our product?"&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/google_form_Multiple_Choice_c35229d5cd.png" alt="google-form-Multiple-Choice.png" srcset="https://website-assets.makeforms.io/thumbnail_google_form_Multiple_Choice_c35229d5cd.png 245w, https://website-assets.makeforms.io/small_google_form_Multiple_Choice_c35229d5cd.png 500w, https://website-assets.makeforms.io/medium_google_form_Multiple_Choice_c35229d5cd.png 750w, https://website-assets.makeforms.io/large_google_form_Multiple_Choice_c35229d5cd.png 1000w" sizes="100vw" width="1000"></figure></li><li><p><strong>Checkboxes:</strong> Checkboxes allow respondents to select multiple answers, which is useful when you want to gather input on questions with more than one correct answer. For example, "Which activities would you like to include in the team trip?" Respondents can choose all applicable options without feeling limited to one, giving you a better idea on their preferences.&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/google_form_checkboxes_250274014a.png" alt="google-form-checkboxes.png" srcset="https://website-assets.makeforms.io/thumbnail_google_form_checkboxes_250274014a.png 245w, https://website-assets.makeforms.io/small_google_form_checkboxes_250274014a.png 500w, https://website-assets.makeforms.io/medium_google_form_checkboxes_250274014a.png 750w, https://website-assets.makeforms.io/large_google_form_checkboxes_250274014a.png 1000w" sizes="100vw" width="1000"></figure></li><li><p><strong>Drop Downs: </strong>Dropdown menus keep your poll clean and organized, especially when you have many options but want to save space. It’s best for questions like "Which department do you belong to?" or "Select your preferred date for the trip." This format is perfect to reduce the clutter and makes the form easier to navigate.&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/google_forms_Drop_Downs_01b7670c6e.png" alt="google-forms-DropDowns.png" srcset="https://website-assets.makeforms.io/thumbnail_google_forms_Drop_Downs_01b7670c6e.png 245w, https://website-assets.makeforms.io/small_google_forms_Drop_Downs_01b7670c6e.png 500w, https://website-assets.makeforms.io/medium_google_forms_Drop_Downs_01b7670c6e.png 750w, https://website-assets.makeforms.io/large_google_forms_Drop_Downs_01b7670c6e.png 1000w" sizes="100vw" width="1000"></figure></li><li><p><strong>Ratings: </strong>Rating scales let respondents rate something on a scale (usually 1 to 5 or 1 to 10). It’s great for gauging levels of satisfaction or preference, like, "How satisfied are you with the company’s work-life balance?" This format gives you very clear insight into exactly how people feel, with easy-to-interpret results.&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/google_form_ratings_997015c726.png" alt="google-form-ratings.png" srcset="https://website-assets.makeforms.io/thumbnail_google_form_ratings_997015c726.png 245w, https://website-assets.makeforms.io/small_google_form_ratings_997015c726.png 500w, https://website-assets.makeforms.io/medium_google_form_ratings_997015c726.png 750w, https://website-assets.makeforms.io/large_google_form_ratings_997015c726.png 1000w" sizes="100vw" width="1000"></figure></li><li><p><strong>Linear Scale: </strong>Similar to the ratings option, but this allows you to set custom labels at both ends of the scale. It’s useful for questions like "How likely are you to recommend our service?" with endpoints like "Not at all likely" and "Extremely likely." The linear scale gives you a more nuanced understanding of how respondents think.&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/google_form_Linear_Scale_b46a80ebb4.png" alt="google-form-Linear-Scale.png" srcset="https://website-assets.makeforms.io/thumbnail_google_form_Linear_Scale_b46a80ebb4.png 245w, https://website-assets.makeforms.io/small_google_form_Linear_Scale_b46a80ebb4.png 500w, https://website-assets.makeforms.io/medium_google_form_Linear_Scale_b46a80ebb4.png 750w, https://website-assets.makeforms.io/large_google_form_Linear_Scale_b46a80ebb4.png 1000w" sizes="100vw" width="1000"></figure></li></ul><h3>4. Customize Your Poll</h3><p>Google Forms offers various customization options to make your poll visually engaging. You can use the palette icon at the top right of the form to change the theme colors, fonts, or even upload a header image to give your poll a more personalized touch. For polls you may not find exact Customizable templates that are pre-designed but you could select something like a ‘Quiz’ template or ‘Feedback’ template and customize it too!</p><figure class="image"><img src="https://website-assets.makeforms.io/Customize_Your_Poll_google_form_2048x988_db38854a90.webp" alt="Customize-Your-Poll-google-form-2048x988.webp" srcset="https://website-assets.makeforms.io/thumbnail_Customize_Your_Poll_google_form_2048x988_db38854a90.webp 245w, https://website-assets.makeforms.io/small_Customize_Your_Poll_google_form_2048x988_db38854a90.webp 500w, https://website-assets.makeforms.io/medium_Customize_Your_Poll_google_form_2048x988_db38854a90.webp 750w, https://website-assets.makeforms.io/large_Customize_Your_Poll_google_form_2048x988_db38854a90.webp 1000w" sizes="100vw" width="1000"></figure><h3>5. Adjust Form Settings</h3><p>Before sharing your poll, cross-check some important settings. Like are the mandatory questions marked as ‘Required’ , is this poll going to be anonymous by toggling off the ‘collect email addresses’ option, or if you’d like to limit responses to one per person to ensure more accurate results.</p><figure class="image"><img src="https://website-assets.makeforms.io/Adjust_Form_Settings_google_forms_8bf67047cd.png" alt="Adjust-Form-Settings-google-forms.png" srcset="https://website-assets.makeforms.io/thumbnail_Adjust_Form_Settings_google_forms_8bf67047cd.png 245w, https://website-assets.makeforms.io/small_Adjust_Form_Settings_google_forms_8bf67047cd.png 500w, https://website-assets.makeforms.io/medium_Adjust_Form_Settings_google_forms_8bf67047cd.png 750w, https://website-assets.makeforms.io/large_Adjust_Form_Settings_google_forms_8bf67047cd.png 1000w" sizes="100vw" width="1000"></figure><h3>6. Preview and Share Your Google Forms Poll</h3><p>Keep previewing your Google Poll form, while you’re designing it to see if it’s coming out alright. Once you’re happy with it, it's time to share it. Click the send button in the upper right-hand corner to get a shareable link or email your poll directly to participants. You can also embed the poll on your website or share it on social media platforms to reach a wider audience. The last option is also to convert your form link into a QR code so that respondents don't have to type long form links to reach the form.</p><figure class="image"><img src="https://website-assets.makeforms.io/Sharing_a_Copied_Google_Form_2048x951_21a056e23c.webp" alt="Sharing-a-Copied-Google-Form-2048x951.webp" srcset="https://website-assets.makeforms.io/thumbnail_Sharing_a_Copied_Google_Form_2048x951_21a056e23c.webp 245w, https://website-assets.makeforms.io/small_Sharing_a_Copied_Google_Form_2048x951_21a056e23c.webp 500w, https://website-assets.makeforms.io/medium_Sharing_a_Copied_Google_Form_2048x951_21a056e23c.webp 750w, https://website-assets.makeforms.io/large_Sharing_a_Copied_Google_Form_2048x951_21a056e23c.webp 1000w" sizes="100vw" width="1000"></figure><h3>7. View Responses</h3><p>Once your poll is live and responses are coming in, you can check the results by navigating to the responses tab. Here, Google Forms presents real-time reporting, making it easy to view individual responses or summaries. If you prefer to analyze the data further, you can export all the responses to Google Sheets with a single click.</p><figure class="image"><img src="https://website-assets.makeforms.io/View_Responses_google_form_ee78b27789.png" alt="View-Responses-google-form.png" srcset="https://website-assets.makeforms.io/thumbnail_View_Responses_google_form_ee78b27789.png 245w, https://website-assets.makeforms.io/small_View_Responses_google_form_ee78b27789.png 500w, https://website-assets.makeforms.io/medium_View_Responses_google_form_ee78b27789.png 750w, https://website-assets.makeforms.io/large_View_Responses_google_form_ee78b27789.png 1000w" sizes="100vw" width="1000"></figure><h2>Benefits of Creating Polls in Google Forms</h2><p>One of the major perks of using Google Forms for polling is of course that fact it's free! Apart from that its simple UI and top notch security features also make it an easy choice. Data collected is securely stored in your Google account, and with the option to export to Google Sheets, you can easily create reports and charts.</p><p>Google Forms also integrates with other Google tools like Google Docs and Google Meet, offering seamless collaboration and communication. And if you’re looking for more advanced polling features, you can explore multiple choice grid, rating questions, or even break down your poll into sections and build multiple sections to your poll.</p><h2>Best Practices for Creating a Poll in Google Forms</h2><p>To ensure your Google Forms poll is as effective as it can be, whether you're running an online poll or conducting a detailed survey, there are some best practices that will help you make the most of it:</p><h3>1. Keep Poll Questions Succinct</h3><p>Google Forms allows you to ask multiple types of poll questions, but the secret lies in keeping them short and focused. Respondents tend to abandon long forms, so aim for a short form with fewer, essential questions. For example, instead of “Which weekend works best for you to go on a 1-night and 2-day team trip to the mountains next month?” try “Which weekend works best for our 1-night team trip?”</p><h3>2. Choose the Right Answer Type</h3><p>Selecting the right answer options, can make or break your poll. If your answer type confuses the respondent, or if your answer type does not allow you to collect the most accurate response - your poll has basically failed you.</p><p>For example if you’re asking ‘What’s your most preferred weekend for the outbound trip’ but end up giving them a checkbox answer type - this will allow people to check multiple options for the weekend.</p><p>Instead if this were a dropdown menu - it will limit respondents to only choose the MOST preferred weekend. Which means you get only the MOST preferred weekend options in your poll results.</p><p>The correct format will make the poll results easy to interpret. Poorly chosen formats can confuse respondents and skew the data. In general, dropdowns and multiple choice questions are great for single answer polls, while checkboxes work well for multiple selections. On the other hand, Matrix questions are useful only when you're looking for comparative feedback across several categories or dimensions. And Ratings, although are simple and familiar to respondents, can be over simplified unless combined with an open ended answer.</p><h3>3. Enable Notifications for New Responses</h3><p>Turn on email notifications in the responses tab to get alerts when new submissions come in. This ensures you're always updated and can quickly analyze the poll results and make most use of the real time reporting feature.</p><h3>4. Use Sections for Longer Polls</h3><p>Break your Google Forms poll into sections to organize related poll questions. This keeps the form easy to navigate and improves completion rates by avoiding overwhelming respondents.</p><h3>5. Offer Incentives for Participation</h3><p>Not getting enough responses for your poll? You can encourage higher response rates by offering a reward or raffle for completing the poll. This works especially well for engagement in an online poll or internal company surveys.</p><h3>6. Turn On Survey Progress Bar</h3><p>Is your poll long? Don’t forget to enable the progress bar in the form settings tab for longer polls. It helps keep respondents engaged by showing them how much of the poll they’ve completed.</p><h3>7. Test Your Poll on Multiple Devices</h3><p>Before sending your Google Forms poll, test it on different devices to ensure it looks and functions correctly. This is especially useful if you’re sharing the poll on social media platforms.</p><h2>Alternatives to Google Forms Polls</h2><p>While Google Forms is a great tool for creating polls, other survey software options like MakeForms offer more features like integrations with workflow automation tools, better customization options, and AI support - while helping you make free polls or free surveys! MakeForms in many ways is a better alternative if you need a more robust solution for polling and data collection, better result visualizations, more global compliances like GDPR, HIPAA, PCI DSS, and more.</p><p>&nbsp;</p>

Want to figure out your team’s next lunch spot, get feedback from clients on a new product, or settle the age old debate of cats vs. dogs, make a poll! A poll can get you quick answers! Polls are truly an easy and interactive way to gather opinions, preferences, and insights from your friends, customers, or colleagues.

large_How-to-Create-a-Poll-on-Google-Forms.png

medium_How-to-Create-a-Poll-on-Google-Forms.png

small_How-to-Create-a-Poll-on-Google-Forms.png

thumbnail_How-to-Create-a-Poll-on-Google-Forms.png

How-to-Create-a-Poll-on-Google-Forms.png

How to Create a Poll in Google Forms in 2024

HIPAA Forms

<p>However, as obvious as an intake form may be, it is not as simple. Massage therapists that are collecting health information, transmitting health information electronically for HIPAA-covered transactions like submitting insurance claims, conducting a massage therapy on behalf of a healthcare provider, like a chiropractor or physical therapist, then you are required to follow HIPAA compliance.</p><p>What does that mean for you? Don’t worry, today we show you what it means to make your massage therapy intake forms both HIPAA friendly and easy to understand, especially in the case of an online form.</p><h2>What Makes Intake Forms HIPAA-Compliant?</h2><p>To ensure that your intake forms meet HIPAA compliance standards, it’s essential to consider how you store and handle sensitive client information, both on paper and digitally. Offline, you should store completed forms in a secure, locked cabinet, accessible only to authorized personnel.</p><p>For forms online, using a HIPAA compliant form builder platform is the key. Because HIPAA itself has a multifaceted checklist of technical, physical, and administrative safeguards. Like, when HIPAA says physical safeguards it includes controlling access to facilities where electronic protected health information (ePHI) is stored, securing workstations used for accessing ePHI, and managing the use and disposal of devices like hard drives and USBs that store ePHI. Technical measures include encryption and access control, and administrative safeguards include workforce training and business associate agreements.</p><p>These protocols ensure patient data is encrypted and securely stored, safeguarding sensitive data from potential breaches, and your massage therapy practice from major fines and criminal charges!</p><p>But don’t panic - the easiest solution to this problem is to use a form builder that already has HIPAA compliance features. (Like MakeForms!) Then many of these requirements come built in and you don’t really have to do anything about quite a few of the compliance matters. Of course there are still elements of physical and administrative practices you will have to handle, but all in all, your intake forms and your patient’s PHI will be in safe hands.</p><p>So now let’s get to the content of a massage intake form; how can we ensure that the form is easy to understand but also includes HIPAA compliant messaging.</p><h2>What Should Be Included in a HIPAA-Compliant Massage Intake Form?</h2><p>A HIPAA-compliant client intake form needs to include specific types of patient or client information while ensuring that you're not collecting unnecessary data, but also has clear notifications as required by HIPAA. This includes:</p><ul><li><strong>Client Information:</strong> Basic details such as name, contact information, and emergency contact.</li><li><strong>Medical History:</strong> Information about any current or past health conditions, injuries, surgeries, or allergies that could impact the massage session.</li><li><strong>Consent for Treatment:</strong> A clear section where clients give their consent for the massage, including an acknowledgment of the therapist's qualifications, the types of treatments offered, and any limitations or contraindications. Alternatively, you can even do a separate consent form that covers these in detail. <strong>(More below)</strong></li><li><strong>Privacy Policy Acknowledgement:</strong> A section where clients acknowledge your practice’s privacy policies, specifically addressing how their patient data will be used, stored, and shared under HIPAA compliance.</li><li><strong>HIPAA Authorization for Information Sharing:</strong> This is important only if you need to share client information with other health professionals or insurance companies. Clients should give explicit permission for this sharing in accordance with HIPAA regulations.</li><li><strong>Electronic Signatures (if applicable):</strong> A place for clients to provide their electronic signatures, confirming that they have understood and agreed to the terms laid out in the form.</li><li><strong>Emergency Contacts and Permission for Emergency Treatment:</strong> It’s essential to have this section in case any medical issues arise during the session.</li></ul><h2>Consent Form with Intake Form</h2><p>The American Massage Therapy Association (AMTA) outlines key elements that an informed consent form should include:</p><ul><li>An overview of your massage approach</li><li>Benefits, limitations, and any contraindications of the massage</li><li>A summary of what clients can expect, including the duration, specific techniques, and the process of undressing and draping</li><li>our qualifications and areas of expertise, along with any limitations of practice based on those credentials<br>Fee details, including cancellation and late arrival policies</li><li>Insurance information, if applicable</li><li>A confidentiality and privacy statement</li></ul><h2>Best Practices for a HIPAA-Compliant Massage Intake Form</h2><p>By following HIPAA guidelines and making online intake forms, you are not only building trust with your clients but also streamlining the intake process. We’ve got for you some quick tips and best practices to help you enhance and optimize your massage intake forms even more.</p><ul><li><strong>Use HIPAA compliant online form builders:</strong> Nowadays many online form builders exist that have UIs as easy to use as Google Forms but also have the additional features and security to create beautiful, professional and HIPAA compliant forms. It can take you just about a few minutes to create an intake form for yourself while it is compliant.</li><li><strong>Integrate it with other tools:</strong> Your new clients can fill out these online client intake forms, select a preferred time on a calendar, and make their payment too in advance, if you’re using the right form maker. Many form makers integrate with calendar apps or payment gateways making it a complete one-stop form. Can you imagine in how many ways this will help you save time and make your internal processes so much more efficient?!</li><li><strong>Ensure your forms are responsive:</strong> When using a form editor for your online massage client intake forms, always ensure that they are optimized to open on mobile phones, tabs, and laptops. Most form builders should have this option especially if you’re making custom forms yourself.</li></ul><h2>How MakeForms Can Help You Stay HIPAA-Compliant</h2><p>MakeForms provides all the tools you need to create and manage HIPAA-compliant forms With its intuitive form editor, you can create custom forms that meet the specific needs of your massage therapy practice.</p><p><strong>MakeForms HIPAA compliance features include:</strong></p><ul><li>Secure Storage and Access Control</li><li>Signing BAAs</li><li>Cloud-based Data Storage with AWS</li><li>Compliance with Industry Standards (ISO, SOC 2, HITRUST)</li><li>Encryption of Data (at rest and in transit)</li><li>Regular Penetration Testing</li><li>Continuous Vulnerability Checks</li><li>Business Continuity Policy</li><li>Secured Employee Devices</li><li>Continuous Data Backup</li></ul><p><strong>MakeForms makes your massage intake forms more efficient with these features:</strong></p><ul><li>Calendar and Payment Integrations</li><li>Mobile Responsiveness</li><li>Template Libraries</li><li>AI-Powered Form Creation</li><li>Intuitive User Interface</li><li>Pre-filled Form Options</li><li>Conditional Logic</li><li>Real-Time Data Analytics</li><li>Multilingual Support</li></ul><h2>HIPAA Compliant Massage Intake Forms Don’t Have To Be Difficult!</h2><p>By enabling clients to complete forms online, you can reduce wait times, minimize paperwork, and ensure that all necessary information is collected in advance. Simply, use HIPAA compliant form makers, and focus on gathering essential information in clearly worded forms so you can protect your practice and your patients.</p><p>&nbsp;</p><p>&nbsp;</p>

A massage intake form is an important step for any massage therapist. It may sound obvious, but it is the starting point of a new relationship with a patient or client. It helps in gathering essential information about the client’s health, preferences, and expectations, ensuring a smooth and effective massage therapy session.

large_How-to-Make-Your-Massage-Intake-Form-HIPAA-Compliant-and-Easy-to-Understand.png

medium_How-to-Make-Your-Massage-Intake-Form-HIPAA-Compliant-and-Easy-to-Understand.png

small_How-to-Make-Your-Massage-Intake-Form-HIPAA-Compliant-and-Easy-to-Understand.png

thumbnail_How-to-Make-Your-Massage-Intake-Form-HIPAA-Compliant-and-Easy-to-Understand.png

How-to-Make-Your-Massage-Intake-Form-HIPAA-Compliant-and-Easy-to-Understand.png

How to Make Your Massage Intake Form HIPAA-Compliant

<p>For example, organizations often want to ensure that respondents feel comfortable sharing their true opinions without fear of identification or repercussions. Imagine giving feedback about your boss, peers, or teachers but being bound by the fear of being identified. An option for anonymous responses would be great here.</p><p>By using the anonymous survey feature, businesses and educational institutions can easily collect candid feedback that reflects more authentic perspectives. It could be internal surveys, sensitive topics, or evaluations where openness is required to move forward.</p><p>Another way of looking at it is, anonymous forms also ensure that personal information like names and email addresses are not collected, allowing for more privacy-conscious data gathering. Like in public surveys or social research, participants might be much more willing to share personal experiences if they know their contact information is not being captured, thereby reducing the risk of misuse of their data.</p><h3>So Are Microsoft Forms Anonymous?</h3><p>The answer is yes, Microsoft Forms do allow for anonymous responses, but it depends on how the form settings are configured. In this guide, we share simple steps on how to create an anonymous form using MS Forms and discuss the necessary settings to ensure your respondents remain anonymous.</p><h3>Understanding Microsoft Forms Surveys</h3><p>When creating surveys, quizzes, or polls with Microsoft Forms, it’s important to understand how the platform handles anonymity. By default, Microsoft Forms surveys are not fully anonymous. If you're looking to gather anonymous responses from your users, you'll need to make sure your settings reflect that goal.</p><h2>How to Create an Anonymous Microsoft Form</h2><p>To design and share an anonymous <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/how-to-create-a-survey-in-microsoft-forms">survey in Microsoft Forms</a>, follow these simple steps</p><ol><li>Start by creating a new form in MS Forms</li><li>Go to the form settings by clicking on the Settings button in the upper-right corner of your screen. &nbsp;<img src="https://website-assets.makeforms.io/Microsoft_Forms_settings_3a2da562a6.png" alt="Microsoft-Forms-settings.png" srcset="https://website-assets.makeforms.io/thumbnail_Microsoft_Forms_settings_3a2da562a6.png 245w,https://website-assets.makeforms.io/small_Microsoft_Forms_settings_3a2da562a6.png 500w,https://website-assets.makeforms.io/medium_Microsoft_Forms_settings_3a2da562a6.png 750w,https://website-assets.makeforms.io/large_Microsoft_Forms_settings_3a2da562a6.png 1000w," sizes="100vw" width="5760" height="2676"></li><li><p>Under the section labeled Who can fill out this form, uncheck the box that says Record name. This ensures that your form does not collect respondent names or emails.&nbsp;</p><figure class="image"><img src="https://website-assets.makeforms.io/Record_name_87cb8b21e8.png" alt="Record-name.png" srcset="https://website-assets.makeforms.io/thumbnail_Record_name_87cb8b21e8.png 245w, https://website-assets.makeforms.io/small_Record_name_87cb8b21e8.png 500w, https://website-assets.makeforms.io/medium_Record_name_87cb8b21e8.png 750w, https://website-assets.makeforms.io/large_Record_name_87cb8b21e8.png 1000w" sizes="100vw" width="1000"></figure></li><li>Optionally, you can choose to limit responses by selecting One response per person. This feature still allows for anonymous participation, though Microsoft 365 accounts may be logged to prevent duplicate submissions.</li></ol><h2>Are Microsoft Forms Surveys Truly Anonymous?</h2><p>While Microsoft Forms offers anonymous surveys, the anonymity is dependent on the settings you choose. If you distribute the form using an anonymous link, respondents can submit their answers without revealing any personal information. This option is particularly useful when collecting honest feedback or <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/microsoft-forms-for-sensitive-data">sensitive data</a>. In this case, Microsoft does not store any identifying data, and your respondents can feel secure knowing their identities are protected.</p><p>However, there is one exception, if you choose to limit the form to one response per person, Microsoft will record their Microsoft 365 account details to prevent multiple submissions. Though this is definitely helpful because it ensures that each user only submits once but it does record the account - while keeping their identities hidden, as these account details are not visible to the form creator.</p><h3>Using Microsoft Forms in Teams</h3><p>If you're managing a group project or team survey, you can also create anonymous forms within Microsoft Teams. This is a great way to gather anonymous responses from team members while keeping all data in one location. Additionally, using Teams also allows you to share survey results with the group easily, streamlining your workflow and making sure everyone has access to the collected information.</p><h2>The Pros and Cons of Anonymous Responses in Forms</h2><p>The main advantage of an anonymous form is that it encourages participants to provide honest feedback without fear of identification. On the other hand, anonymity has its downsides. For example, if you are using the form for a prize draw or a contest, the inability to record respondents' names or emails can make it difficult to follow up with winners.</p><p>So anonymous forms are not always the right choice, especially in situations where follow-up or participant identification is essential. Therefore, it's important to carefully consider the purpose of your survey and the type of data you need to collect.</p><h2>Reporting Abuse and Managing Feedback</h2><p>Something else to consider is that even though MS Forms include a report abuse feature, allowing you to flag inappropriate responses or behavior, when it comes to anonymous feedback it can sometimes result in submissions that are difficult to trace back to individuals.</p><p>When using Microsoft Forms, it’s important to monitor responses for inappropriate content, especially in public surveys or public research. Forms can sometimes receive submissions that include behavior that is insulting, like remarks based on orientation, religion, national origin, or age and disability status. It’s paramount to flag any content that is inappropriate to a community or promotes offensive insulting, rude, vulgar, or desecrating language.</p><p>Microsoft Forms also allows users to report issues such as submissions containing adult themes, or links to malware or phishing sites. Additionally, any links to pirated software, mail or bulk advertising, and advocacy of illegal content can be flagged to ensure a safe and respectful survey environment. This built-in protection helps maintain the integrity of the data collection process by filtering out inappropriate or harmful content.</p><p>If you need to manage a large group survey, use the report abuse function to mitigate inappropriate behavior. Especially, if you choose to use anonymous forms for public surveys, make sure to monitor the feedback closely and handle any issues that arise through proper channels.</p><h2>Alternatives to Microsoft Forms</h2><p>Although Microsoft Forms is a reliable tool, it may not be the best choice for everyone, especially for those who don't already have a Microsoft 365 subscription. Fortunately, other tools, like MakeForms, allow you to create anonymous surveys without requiring a paid subscription. These platforms also offer advanced features, such as the ability to collect information anonymously and manage responses more effectively.</p><h2>Anonymous Responses equals Honest Responses</h2><p>In conclusion, Microsoft Forms does offer the ability to collect anonymous responses as long as the correct settings are in place. By ensuring that the Record name box is unchecked and sharing the form via an anonymous link, you can gather valuable anonymous responses while protecting the identity of your respondents.</p><p>Keep in mind that certain limitations, such as limiting responses to one response per person, can still maintain anonymity while preventing duplicate submissions.</p><p>For both small surveys and larger projects in Microsoft Teams, Microsoft Forms offers the flexibility to easily adjust settings based on specific needs. However, for more advanced features, <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/">alternatives like MakeForms</a> might be a better fit.</p><p>If you're still evaluating options, you may also want to explore <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/microsoft-forms-vs-surveymonkey-which-survey-tool-is-right-for-you">how Microsoft Forms compares to SurveyMonkey</a> or see a detailed <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/microsoft-forms-vs-google-forms">comparison between Microsoft Forms and Google Forms </a>to find the best fit for your needs.</p>

Microsoft Forms (MS Forms) are a popular tool for creating online surveys, quizzes, and polls. But one frequent question many users ask is whether these forms can collect anonymous responses. The option to collect anonymous responses in Microsoft Forms can be quite important in situations where honest feedback or unbiased feedback is needed.

large_Are-Microsoft-Forms-Anonymous.png

medium_Are-Microsoft-Forms-Anonymous.png

small_Are-Microsoft-Forms-Anonymous.png

thumbnail_Are-Microsoft-Forms-Anonymous.png

Are-Microsoft-Forms-Anonymous.png

Are Microsoft Forms Anonymous?

<p>Of course, the one we’ve all grown up with is Google Forms. Today we’re going to discuss <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/8-best-practices-for-creating-user-friendly-online-patient-intake-forms">how to create an Intake Form</a> in Google Forms. Google Forms offers a simple, accessible way to create and manage forms.</p><h2>What Makes An Intake Form Effective - A Quick Checklist</h2><p>An effective intake form goes beyond just collecting basic information. To ensure your form achieves its purpose, it needs to gather relevant information in a structured and user-friendly manner. Before you start making your intake form on Google, here is a quick checklist of the key elements that contribute to an efficient intake form:</p><ol><li><strong>Clear and Concise Questions:</strong> The form should ask for only the most essential information, such as personal details, medical history, or company name, depending on its purpose. Keeping the questions straightforward helps reduce confusion and improves response rates.</li><li><strong>Customizable Form Fields:</strong> Offering various question types, such as multiple choice, dropdown menus, and short answer fields, allows you to tailor the form to the type of data you need to collect.</li><li><strong>Mobile Friendly Design:</strong> With more people accessing forms on their phones, ensuring that your intake form is mobile friendly is critical.</li><li><strong>Customization Options:</strong> Customize your forms to align it to your brand. It makes your form appear credible, professional, and appealing.</li><li><strong>Advanced Features:</strong> Leveraging more advanced features like conditional logic or file uploads ensures the form can collect more complex data when needed.</li><li><strong>Integration:</strong> Storing form responses directly in Google Drive or linking the form to Google Sheets helps you manage and analyze data efficiently. This <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/integrations">integration</a> is particularly useful for tracking form submissions and organizing the information in real-time.</li></ol><h2>Google Forms for your Intake Form</h2><p>Based on what is needed to make an effective Intake Form, yes, Google Forms does match many of the requirements. You can consider it for client intake forms or onboarding new customers.</p><ul><li>You can collect responses in real-time</li><li>Google Forms has basic customization options for font style, survey colors, and themes</li><li>It also has the ability to collect files, ask multiple choice or short answer questions</li><li>It offers a reasonably good mobile friendly interface.</li><li>It is flexible, free, and an accessible tool</li></ul><p>Now lets go through a step-by-step process of creating your own intake form using Google Forms. Let’s explore how to easily create a Google intake form.</p><h2>Steps to Create a Google Intake Form in Google Forms</h2><h3>1. Navigate to Google Forms</h3><p>Open your browser and go to Google Forms. Click the plus sign in the top left corner to start a new form. This will open a blank form.</p><figure class="image"><img src="https://website-assets.makeforms.io/Navigate_to_Google_Forms_new_8a9c221b57.png" alt="Navigate-to-Google-Forms-new.png" srcset="https://website-assets.makeforms.io/thumbnail_Navigate_to_Google_Forms_new_8a9c221b57.png 245w, https://website-assets.makeforms.io/small_Navigate_to_Google_Forms_new_8a9c221b57.png 500w, https://website-assets.makeforms.io/medium_Navigate_to_Google_Forms_new_8a9c221b57.png 750w, https://website-assets.makeforms.io/large_Navigate_to_Google_Forms_new_8a9c221b57.png 1000w" sizes="100vw" width="1000"></figure><h3>2. Title Your Form</h3><p>In the Untitled form field, add the name of your intake form. For example, you can call it "New Client Intake Form" or "Patient Intake Form."</p><figure class="image"><img src="https://website-assets.makeforms.io/Title_Your_Form_5162ca2dd2.png" alt="Title-Your-Form.png" srcset="https://website-assets.makeforms.io/thumbnail_Title_Your_Form_5162ca2dd2.png 245w, https://website-assets.makeforms.io/small_Title_Your_Form_5162ca2dd2.png 500w, https://website-assets.makeforms.io/medium_Title_Your_Form_5162ca2dd2.png 750w, https://website-assets.makeforms.io/large_Title_Your_Form_5162ca2dd2.png 1000w" sizes="100vw" width="1000"></figure><h3>Add a Description</h3><p>Below the title, you’ll find a space to add a brief description. This is where you provide context or instructions. For instance, you could add, "Please fill out this form with your personal details and relevant intake information."</p><figure class="image"><img src="https://website-assets.makeforms.io/Add_a_Description_f2a796d7ba.png" alt="Add-a-Description.png" srcset="https://website-assets.makeforms.io/thumbnail_Add_a_Description_f2a796d7ba.png 245w, https://website-assets.makeforms.io/small_Add_a_Description_f2a796d7ba.png 500w, https://website-assets.makeforms.io/medium_Add_a_Description_f2a796d7ba.png 750w, https://website-assets.makeforms.io/large_Add_a_Description_f2a796d7ba.png 1000w" sizes="100vw" width="1000"></figure><h3>Add Questions</h3><p>Click the Untitled Question box and start by typing a question. Choose the type of answer field by clicking the dropdown menu on the right. You can choose from:</p><ul><li>Short answer for names or basic information</li><li>Multiple choice for selecting options like preferred contact method</li><li>Dropdown menu for more structured options like service preferences</li></ul><p>For example, you can ask: “What is your company name?” or “What is your preferred method of contact?”</p><figure class="image"><img src="https://website-assets.makeforms.io/Add_Questions_80d1e64073.png" alt="Add-Questions.png" srcset="https://website-assets.makeforms.io/thumbnail_Add_Questions_80d1e64073.png 245w, https://website-assets.makeforms.io/small_Add_Questions_80d1e64073.png 500w, https://website-assets.makeforms.io/medium_Add_Questions_80d1e64073.png 750w, https://website-assets.makeforms.io/large_Add_Questions_80d1e64073.png 1000w" sizes="100vw" width="1000"></figure><h3>5. Customize Your Form</h3><p>To add more questions, click the plus sign in the vertical menu on the right. You can also change the form fields by selecting different question types or adding answer options. If you want to make your form more engaging, click the palette icon in the top right corner to modify colors and font styles. This helps you brand your form to match your business.</p><figure class="image"><img src="https://website-assets.makeforms.io/Customize_Your_Form_ec06dc88b6.png" alt="Customize-Your-Form.png" srcset="https://website-assets.makeforms.io/thumbnail_Customize_Your_Form_ec06dc88b6.png 245w, https://website-assets.makeforms.io/small_Customize_Your_Form_ec06dc88b6.png 500w, https://website-assets.makeforms.io/medium_Customize_Your_Form_ec06dc88b6.png 750w, https://website-assets.makeforms.io/large_Customize_Your_Form_ec06dc88b6.png 1000w" sizes="100vw" width="1000"></figure><h3>6. Send or Embed the Form</h3><p>Once you've added all the relevant information and questions, click the Send button in the top right corner. You can send your Google intake form via email, share a link, or embed it directly into your website.</p><figure class="image"><img src="https://website-assets.makeforms.io/Send_or_Embed_the_Form_1873c49d60.png" alt="Send-or-Embed-the-Form.png" srcset="https://website-assets.makeforms.io/thumbnail_Send_or_Embed_the_Form_1873c49d60.png 245w, https://website-assets.makeforms.io/small_Send_or_Embed_the_Form_1873c49d60.png 500w, https://website-assets.makeforms.io/medium_Send_or_Embed_the_Form_1873c49d60.png 750w, https://website-assets.makeforms.io/large_Send_or_Embed_the_Form_1873c49d60.png 1000w" sizes="100vw" width="1000"></figure><h3>7. Integration with Google Sheets</h3><p>For easier data management, integrate your form with Google Sheets. This allows you to organize and analyze the data collected from your form in real-time.</p><h2>Customize Your Google Intake Form for Specific Use Cases</h2><p>Google intake forms can be customized for various purposes, but it’s not without it’s limitations especially if you need your forms to be industry specific:</p><ul><li><strong>Client intake forms:</strong> Yes Google Forms is a simple and effective tool for collecting basic client details, but it lacks advanced conditional logic. The form only supports section-wise redirection, meaning you can direct respondents to different sections based on their answers, but it doesn't offer question-level logic or the ability to create AND/OR conditions for more complex workflows. This means you many not be able to collect very detailed - yet relevant information in the first go.</li><li><strong>Medical forms:</strong> While Google Intake Forms can be used to fill out patient intake forms, it is not HIPAA compliant by default. To meet <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/how-to-make-your-massage-intake-form-hipaa-compliant-and-easy-to-understand">HIPAA requirements</a>, you must:</li><li>Sign a Business Associate Agreement (BAA) with Google.</li><li>Subscribe to an appropriate Google Workspace or Cloud Identity package.</li><li>Configure the service settings to comply with HIPAA's Security Rule.</li><li>Train your workforce on how to use Google Forms in a HIPAA-compliant manner.</li><li>Without these steps, Google Forms is not suitable for handling sensitive medical information such as medical history.</li><li><strong>Online intake forms:</strong> Google Intake Forms can help onboard new clients efficiently in a digital setting. However, its customization options are somewhat limited compared to other form builders. For instance, the file upload feature is only available to users with a Google account, meaning they must be signed in to upload files.</li></ul><h2>Google Intake Form: Verdict</h2><p>An intake form built in Google Forms provides an excellent way to streamline client onboarding. This tool is a good fit to simply collect basic information efficiently but it may not be the best for gathering patient intake forms or client intake forms that require advanced conditional logic or more robust analytics. But as a flexible and free platform, Google Forms is good enough to make easy to create and easy to fill intake forms.</p><h2>Google Forms Not Ticking The Boxes For You?</h2><p>You need a better intake form? That’s alright, check out MakeForms. It offers a powerful alternative to traditional form builders like Google Forms, with advanced capabilities that set it apart. It features advanced logic, allowing users to create forms with question-level conditions and AND/OR logic.</p><p>It is also HIPAA-compliant, along with adhering to many other industry standards like GDPR, PIPEDA, and more making it ideal for handling sensitive data like medical information and other types of PHI. One of its standout features is its AI-powered interface, which understands your needs and can generate a customized form for you in seconds. And it also comes with a vast library of templates, saving you time in form creation.</p><p>MakeForms excels in business intelligence, offering phenomenal analytics tools that make it easy to track, visualize, and analyze data efficiently.</p><p>Start today and experience how easy it is to create an intake form that will streamline your business and help you collect all the information you need to onboard clients or customers.</p><p>&nbsp;</p>

Every business needs intake forms, from onboarding new clients to capturing medical history, a well-designed intake form sets you up with all the relevant information to start a wonderful new relationship with a customer or a client. Today, forms are mostly online; there are lots of great digital online form builder solutions that help you make intake forms in minutes.

large_How-to-create-a-Google-intake-form-in-Google-Forms.png

medium_How-to-create-a-Google-intake-form-in-Google-Forms.png

small_How-to-create-a-Google-intake-form-in-Google-Forms.png

thumbnail_How-to-create-a-Google-intake-form-in-Google-Forms.png

How-to-create-a-Google-intake-form-in-Google-Forms.png

How To Create A Google Intake Form In Google Forms

<p>You could be a hospital, a retail store, an app developer, or an educational institution, if you’re collecting the data, you’re responsible for ensuring this data remains locked and secure forever.</p><h2>The Importance of Protecting Sensitive Data</h2><p>Data breaches are an increasingly critical concern for businesses, for example in the US, there was a 20% rise in breaches in 2023, doubling the number of affected victims from 2022. These breaches exposed the sensitive data of more than 360 million individuals, with the healthcare and financial services sectors being the hardest hit. In healthcare alone, over 800 organizations experienced breaches.</p><p>Cybersecurity risks have escalated globally, with 15.7 million encrypted attacks recorded last year, particularly affecting regions like Europe, Asia, and Latin America. Legacy firewalls struggle to detect these threats, and 74% of CEOs express concern over their organization’s capacity to prevent or mitigate cyberattacks.</p><p>Even small businesses are not immune, with 47% of those generating less than $10 million in revenue having been targeted by ransomware. Larger businesses are even more vulnerable, with 67% of those making over $5 billion facing attacks.</p><p>As businesses collect <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/data-residency">sensitive data</a>, including personally identifiable information and payment details, prioritization of security measures like encryption, GDPR compliance requirements, and HIPAA standards are paramount to protect their customers against breaches.</p><h2>How Secure is Microsoft Forms for Sensitive Data</h2><p>Most organizations today rely on their tech ecosystems for their day-to-day operations, making tools like Microsoft and MS Forms a go to solution for all their tech solutions, including forms.</p><p>Forms are littered everywhere into a businesses’ workflow, from customer feedback forms, <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/how-to-create-a-survey-in-microsoft-forms">survey forms</a>, appointment registrations, to health record forms or payment information, they’re all constantly collecting sensitive data, which means the form tool used needs to keep data safe.</p><p>But with the growing concern over data security and the increasing number of cyberattacks, a crucial question arises: how secure is a tool like Microsoft Forms for handling sensitive data?</p><h2>Microsoft Forms Security Features</h2><p>When collecting <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/are-microsoft-forms-anonymous">anonymous responses</a> and personal information in in forms, Microsoft Forms does have security measures. that help organizations safeguard their data:</p><ul><li><strong>Data Encryption:</strong> Microsoft Forms uses encryption to secure data both at rest and in transit. This ensures that any response data collected is safeguarded, when stored or transferred electronically. Even if the data is intercepted, encryption makes it difficult for unauthorized parties to decipher the information.</li><li><strong>FERPA Compliance:</strong> For organizations in the education sector, Microsoft Forms meets the Family Educational Rights and Privacy Act (FERPA) standards. FERPA is a U.S. federal law that protects the privacy of student education records and applies to all schools that receive funds from the U.S. Department of Education. This regulation protects students' educational records and personally identifiable information.</li><li><strong>GDPR Compliance:</strong> This specific to businesses operating within or dealing with customers in the European Union, Microsoft Forms also meets the <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/gdpr-requirments">GDPR compliance requirements</a>. The platform ensures that data is collected, processed, and stored according to strict privacy laws, preventing data misuse.</li><li><strong>HIPAA Compliance:</strong> Organizations in healthcare need to adhere to the Health Insurance Portability and Accountability Act (HIPAA) if they are dealing with U.S. patients' medical information. HIPAA sets strict standards for the protection of sensitive data, including patient records and personally identifiable information (PII). Microsoft Forms complies with HIPAA regulations as well.</li></ul><h2>Makeforms, A More Globally Secure and Compliant Alternative</h2><p>If you are not tied to the Microsoft ecosystem, then you don’t need to rely only on Microsoft Forms to collect sensitive data. Check out MakeForms, an excellent alternative, offering a wide range of enhanced security and compliance features.</p><h3>Compliance and Security Features of MakeForms</h3><p>MakeForms is designed to meet multiple compliance requirements:</p><ul><li><strong>GDPR (General Data Protection Regulation):</strong> A European Union regulation that governs the collection, processing, and storage of personal data. It requires strict measures for consent, data security, and the right to be forgotten, ensuring GDPR compliance requirements are met for organizations handling EU citizens' data. MakeForms is <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/gdpr-form-builder">GDPR compliant</a>.</li><li><strong>HIPAA (Health Insurance Portability and Accountability Act):</strong> MakeForms is also <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/hipaa-forms">HIPAA compliant</a>. HIPAA is a U.S. law that mandates the protection of sensitive health information. HIPAA compliance ensures healthcare providers and their business associates safeguard patients' medical records and other personal data.</li><li><strong>PIPEDA (Personal Information Protection and Electronic Documents Act):</strong> A Canadian law that governs how organizations handle personal information in the course of commercial activities. It requires organizations to obtain consent and protect data, ensuring PIPEDA compliance when handling Canadian citizens' personal information. MakeForms is <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/pipeda-form-builder">PIPEDA compliant</a>.</li><li><strong>CCPA (California Consumer Privacy Act):</strong> &nbsp;This is a California state law that gives residents more control over their personal data. CCPA compliance involves transparency in data collection practices, providing users with the right to opt out of the sale of their data and ensuring its secure handling. MakeForms is <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/security/ccpa-compliance">CCPA compliant</a> too.</li><li><strong>Australia DPA (Data Protection Act) Compliance:</strong> And finally the Australia’s Data Protection Act, which MakeForms is compliant for, regulates how personal information is collected, stored, and used by organizations. <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/australia-form-builder">Australia DPA compliance</a> requires businesses to implement safeguards for personal data, provide transparency in data handling practices, and ensure individuals have rights regarding their personal information, similar to other international privacy regulations.</li></ul><p>Being compliant with a variety of global data protection standards makes MakeForms an easy choice for organizations in healthcare, finance, and other regulated industries to choose them for their form purposes. Businesses can maintain a clear privacy statement while adhering to international and regional data protection regulations.</p><p><strong>MakeForms also offers several advanced security measures that surpass those of Microsoft Forms:</strong></p><ul><li><strong>Data Encryption:</strong> All forms are encrypted both at rest and in transit, protecting sensitive data from unauthorized access.</li><li><strong>Password Protection:</strong> The form owner can set passwords to limit access, ensuring only authorized users can fill out or view the forms.</li><li><strong>Report Abuse:</strong> MakeForms includes built-in tools that allow users to report abuse and misuse of data, safeguarding the platform's integrity.</li><li><strong>Captcha: </strong>To further protect personal account information and prevent spam, MakeForms includes Captcha for additional security.</li><li><strong>Access Control:</strong> MakeForms offers an Access Control List (ACL), giving the form owner&lt;/strong&gt; granular control over who can access the form and its data.</li></ul><p>With both EU-hosted and US-hosted options, MakeForms has flexibility in hosting data to meet various GDPR compliance requirements.</p><h2>How Microsoft Forms And Alternatives Stack Up In Protecting Sensitive Form Data</h2><p>Safeguarding sensitive data is a critical responsibility for businesses across industries. Tools like Microsoft Forms offer strong security features such as data encryption and compliance with HIPAA, GDPR, and FERPA, making it a reliable option for handling personal information.</p><p>But don’t miss out on <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/">alternatives like MakeForms</a> that provide additional layers of security and global compliance, making it a versatile choice for organizations requiring advanced protection measures along with flexible expansion to other countries.</p>

Data, data, data. Businesses, organizations, big or small, across all industries are entrusted with a huge amount of sensitive data every single day. Customers are filling out forms, submitting medical records, personal account details, home addresses, phone numbers, email addresses, personal details like date of birth, credit card information, bank account numbers, and even social security numbers.

large_Microsoft-Forms-for-Sensitive-Data.png

medium_Microsoft-Forms-for-Sensitive-Data.png

small_Microsoft-Forms-for-Sensitive-Data.png

thumbnail_Microsoft-Forms-for-Sensitive-Data.png

Microsoft-Forms-for-Sensitive-Data.png

Microsoft Forms for Sensitive Data

<p>In this guide, we’ll cover the steps to duplicate forms directly from Google Forms, so you can repurpose your one glorious Google form into several forms!</p><h2>Why Duplicate Google Forms?</h2><p>Creating new Google Forms from scratch can take time, especially if you want everything to be perfect! [Type A anyone :)? ] and it can be so much more tedious if you’re recreating a form all over again.</p><p>Imagine readjusting your custom settings, themes, re-adding different question types like multiple choice or short answer fields, and getting your form publish-ready a second time? Instead, duplicating an existing form can save time and ensure you maintain the same structure without losing the original form. Plus, it prevents mixing up any responses from the original form with your new form data.</p><h2>How to Duplicate a Google Form From the Form Itself</h2><figure class="image"><img alt="How-to-Duplicate-a-Google-Form.png" src="https://website-assets.makeforms.io/How_to_Duplicate_a_Google_Form_c61a60b64f.png" srcset="https://website-assets.makeforms.io/thumbnail_How_to_Duplicate_a_Google_Form_c61a60b64f.png 245w, https://website-assets.makeforms.io/small_How_to_Duplicate_a_Google_Form_c61a60b64f.png 500w, https://website-assets.makeforms.io/medium_How_to_Duplicate_a_Google_Form_c61a60b64f.png 750w, https://website-assets.makeforms.io/large_How_to_Duplicate_a_Google_Form_c61a60b64f.png 1000w" sizes="100vw" width="1000"></figure><p>For users familiar with Google’s other apps like Docs and Sheets, the process to copy documents is similar when working with Google Forms. The same principles apply: you can easily duplicate the form, rename it, and save it as a completely independent file. This is a straightforward process that takes just a few steps:</p><ol><li>Open the Google Form you want to copy.</li><li>In the top right corner, click the three dots (also referred to as three vertical dots or the dropdown menu).</li><li>Select "Make a copy" from the dropdown menu.</li><li>A pop up menu will appear, prompting you to enter a new form title and choose a Google Drive folder to save the copy. You can also opt to share the same form with the same people if required. Once you’ve entered a suitable title and selected a folder, click Make a copy.</li><li>Now, you have your duplicated form in a new version, ready for further editing and sharing.</li></ol><h2>How to Duplicate Google Forms From Google Drive</h2><p>Google Drive itself doesn’t have a direct "Make a copy" option for Google Forms like it does for other file types like Google Docs or Sheets. Instead, the duplication process is a bit long-winded, because you need to open the form in Google Forms first to access the duplication option. Here's the correct method:</p><ol><li>If you’re signed into Google Drive, click on the nine dots on the top-right corner</li><li>In the Google Suite pop up menu, scroll down and open Google Forms</li><li>Once Google Forms is open, go to the search bar and find your form in the list</li><li>Now follow the same instructions as we shared above on how to duplicate a Google Form From the Form Itself</li></ol><p>This method is only for those who want to start the duplication from their Google Drive folder, ensuring that you're duplicating the form correctly while keeping your workflow within Google Forms.</p><h2>How to Duplicate Someone Else’s Google Form</h2><p>If you want to duplicate a form made by someone else, first you’ll need edit access to that form. Without access, you won’t be able to duplicate it. Here’s a step by step on how you can make it happen:</p><ol><li>Request edit access from the form’s creator by clicking on the "Request Edit Access" button.</li><li>Once you have access, follow the same steps as above to duplicate the form.</li></ol><p>In some cases, the form’s creator can share the form with you as a template, saving you even more time.</p><h2>Using Google Form Templates to Duplicate Forms</h2><p>Another quick way to create multiple copies of forms is by using the Google Form template gallery. Google’s readymade templates are really helpful for standard form formats like ‘Event Feedback’ ‘Order Form’, ‘Job Application’,’RSVP’, and more. It saves you time and effort, as they come preformatted with standard questions and layouts, which you can easily customize to fit your needs.</p><figure class="image"><img alt="Using-Google-Form-Templates.png" src="https://website-assets.makeforms.io/Using_Google_Form_Templates_f1b6abb5cf.png" srcset="https://website-assets.makeforms.io/thumbnail_Using_Google_Form_Templates_f1b6abb5cf.png 245w, https://website-assets.makeforms.io/small_Using_Google_Form_Templates_f1b6abb5cf.png 500w, https://website-assets.makeforms.io/medium_Using_Google_Form_Templates_f1b6abb5cf.png 750w, https://website-assets.makeforms.io/large_Using_Google_Form_Templates_f1b6abb5cf.png 1000w" sizes="100vw" width="1000"></figure><p>Once you select a template, you can instantly start editing it, rename it, and use it as your own new form. The templates are automatically added to your Google Forms, allowing you to make adjustments and create multiple copies without starting from scratch each time.</p><p>Here’s how to use it:</p><ol><li>Go to Google Forms</li><li>Click the template gallery in Google Forms and select a template that fits your needs.</li><li>Click on Use Template, and the template will open as a new form in your Google Forms, the UI is very similar to Google Drive. You can then modify the form’s title and contents as needed.</li></ol><p>If you want to share your own form as a template, an easy way to do this is by modifying the form's URL. Simply remove the "/edit" part at the end of the URL and replace it with "/template/preview." This will allow others to view and use your form as a template, without being able to edit your original version. They can then make their own copy to customize as needed.</p><h2>Sharing a Copied Google Form</h2><p>Once you’ve created and edited your duplicated form, sharing it is just as easy as sharing any other Google Form. Here’s how to share it:</p><figure class="image"><img alt="Sharing-a-Copied-Google-Form.png" src="https://website-assets.makeforms.io/Sharing_a_Copied_Google_Form_0161081996.png" srcset="https://website-assets.makeforms.io/thumbnail_Sharing_a_Copied_Google_Form_0161081996.png 245w, https://website-assets.makeforms.io/small_Sharing_a_Copied_Google_Form_0161081996.png 500w, https://website-assets.makeforms.io/medium_Sharing_a_Copied_Google_Form_0161081996.png 750w, https://website-assets.makeforms.io/large_Sharing_a_Copied_Google_Form_0161081996.png 1000w" sizes="100vw" width="1000"></figure><ol><li>Make sure you’ve completed any necessary edits, including renaming the form to avoid confusion with the original form.</li><li>Click the Send button in the top right corner.</li><li>You can share the form via email, a form link, or by embedding it on a website. You can even share the link through social media platforms like Facebook or X (formerly Twitter).</li></ol><h2>Some other important details you must know before duplicating Google Forms:</h2><ul><li>The copied file is completely separate from the existing one, allowing you to fully edit it without affecting the original. When you duplicate Google Forms, the new version will start collecting fresh responses, while the existing one remains intact. You can easily manage several forms through this duplication process.</li><li>Since duplicating Google forms doesn’t transfer any existing responses, if you want to preserve responses from the original form, it's a good idea to export the responses before creating the copied form.</li><li>When you duplicate Google Forms, make sure to give the copied file a clear name through the pop up menu to avoid confusion with your original. The same applies even if you're working on Google Forms templates, this will help find all your copied files easily.</li><li>To find your new copied files, type the file name into the search bar in Google Forms.</li></ul><h2>Save Yourself from Extra Work by Duplicating Google Forms</h2><p>Duplicating Google Forms is an efficient way to save time and effort, especially when managing several forms for different purposes. The duplication process ensures you don’t have to rebuild a Google Form from scratch, allowing you to simply create a new version while keeping the existing one intact.</p><p>There’s many ways to go about it, you could use Google Forms templates or work with a custom form. By following this step-by-step guide, we hope you can easily manage multiple copied files through your Google Forms interface.</p>

Alright, so you’ve made a kickass Google Form that perfectly fits your needs, but now you need to use the same form again - let’s say it’s for a new campaign, a quiz with some tweaks, or maybe just to gather fresh responses from a different target audience, without disturbing the data from your original form. Instead of going through the hassle of building a new form from scratch, there’s an easy way! Simply duplicate a Google Form!

large_How-to-Make-a-Copy-of-a-Google-Form.png

medium_How-to-Make-a-Copy-of-a-Google-Form.png

small_How-to-Make-a-Copy-of-a-Google-Form.png

thumbnail_How-to-Make-a-Copy-of-a-Google-Form.png

How-to-Make-a-Copy-of-a-Google-Form.png

How to Make a Copy of a Google Form: A Step by Step Guide

<p>You could be targeting feedback from customers or gathering employee data through surveys, and all you have to do is place or share a QR code to make it simple for users to scan and access your form link directly from a mobile device.</p><p>If you’re ready to share your Microsoft Form with QR codes, just follow these clear instructions on how to create and share QR codes for Microsoft Forms!</p><h2>Step-by-Step Guide to Create a QR Code for Microsoft Forms</h2><h3>1. Log in to Microsoft Forms</h3><ul><li>First, log in to your Microsoft account and open Microsoft Forms. If you don’t already have a form created, select the option to create a new form and start building your survey, quiz, or feedback form.</li></ul><h3>2. Create Your Form</h3><ul><li>Use the built-in tools in Microsoft Forms to design your form. Once you’ve completed your form, make sure to review and test it before generating the QR code.</li></ul><h3>3. Get Ready to Share</h3><ul><li>After finalizing your form, click on the “Share” button located in the top right corner of the Microsoft Forms interface. In the sharing options, you will see options for your survey URL link, a QR code Icon, along with other options like ‘Embed Code’ and ‘Email Form’ create a QR code.</li></ul><figure class="image"><img alt="microsoft-form-qr-code-new.png" src="https://website-assets.makeforms.io/microsoft_form_qr_code_new_81c60c9cab.png" srcset="https://website-assets.makeforms.io/thumbnail_microsoft_form_qr_code_new_81c60c9cab.png 211w, https://website-assets.makeforms.io/small_microsoft_form_qr_code_new_81c60c9cab.png 500w, https://website-assets.makeforms.io/medium_microsoft_form_qr_code_new_81c60c9cab.png 750w, https://website-assets.makeforms.io/large_microsoft_form_qr_code_new_81c60c9cab.png 1000w" sizes="100vw" width="1000"></figure><p><a target="_blank" rel="noopener noreferrer" href="https://answers.microsoft.com/en-us/msoffice/forum/all/microsoft-forms-title-not-sharing-with-link/3be6e250-1096-49f1-94f1-9eaee6891f60">Source</a></p><h3>4. Generate a QR Code</h3><ul><li>Simply click Microsoft Forms’s option to create a QR code directly. Click on this option, and the QR code will be automatically generated.</li></ul><h3>5. Download the QR Code</h3><ul style="list-style-type:disc;"><li>Now you will see an image of the code. Click the "Download" button to save the QR code as an image file (usually in PNG format) to your device. Your QR code image &nbsp;is now ready to be used in various ways.</li></ul><h3>6. Distribute Your QR Code</h3><ul><li>Once you've downloaded the QR code, it’s time to share it with your target audience. You can place the QR code on flyers, posters, or business cards to promote your form. You can add it to your website or emails, you can even just share them on a broadcast message. Users will just scan the QR code using a mobile device and complete your Microsoft form instantly.</li></ul><h2>Form Builders Beyond Microsoft Forms</h2><p>If you're already a Microsoft Forms user, you should definitely consider using MakeForms because it offers an even more user friendly UI, with more form customizing features, and the highest level of security for your customers or clients. We now also have AI capabilities which means your form creation process just got smarter - and faster.</p><h2>How to create and share your QR codes from MakeForms</h2><p>With MakeForms, you have the ability, not only to create and share your forms with QR codes but also to customize your QR codes to match your branding. Additionally, you never have to worry about the security and reliability of your Form URL. We have the most robust software and security systems that will ensure your form URLS are stable and your QR Codes will never get disturbed.</p><p>To create a QR code for your MakeForms’ Forms, follow these easy instructions:</p><h3>1. Build and Design your form</h3><p>Create your form using templates or the drag-and-drop builder in Microsoft Forms. Create a Standard Form or a One-at-a-time form using ready MakeForms templates, AI, or from scratch using our drag and drop form builder.</p><h3>2. Publish</h3><p>Hit the blue button on the top right to publish your form!</p><h3>3. Sources</h3><p>Once you hit publish, your form link is ready to be shared. Click the ‘QR code’ icon.</p><figure class="image"><img alt="Share-your-Form-QR-Code-MakeForms.png" src="https://website-assets.makeforms.io/Share_your_Form_QR_Code_Make_Forms_e167ec3b0a.png" srcset="https://website-assets.makeforms.io/thumbnail_Share_your_Form_QR_Code_Make_Forms_e167ec3b0a.png 245w, https://website-assets.makeforms.io/small_Share_your_Form_QR_Code_Make_Forms_e167ec3b0a.png 500w, https://website-assets.makeforms.io/medium_Share_your_Form_QR_Code_Make_Forms_e167ec3b0a.png 750w, https://website-assets.makeforms.io/large_Share_your_Form_QR_Code_Make_Forms_e167ec3b0a.png 1000w" sizes="100vw" width="1000"></figure><h3>4. Share your MakeForm QR Code</h3><p>Once your QR code is generated, download the QR code and start sharing it with your audience on flyers, posters, or visiting cards!</p><h2>QR Codes are the easiest way to share your Form Links</h2><p>Creating a QR code for your form is a simple way to share your form and collect as many responses as possible. Follow these steps to easily generate a link for your form, and turn that into a QR code so your audience can quickly access the form.</p><p>This process is free in all form builders and once the QR code is created, you will be swimming in important data, feedback, or any other information you are looking to gather from your target audience! I hope you found the aforementioned steps to be clear instructions for creating and sharing your Microsoft Form via a QR code.</p>

Creating a QR code for a Microsoft Form is one of the easiest ways to share your survey, quiz, or feedback form with a wide audience. It allows respondents to quickly engage with your form, without wasting time having to type out long form URLs or look for form links. QR codes improve overall response rates, and what’s better is - this feature is completely free!

large_How-to-Create-a-QR-Code-for-Microsoft-Forms.png

medium_How-to-Create-a-QR-Code-for-Microsoft-Forms.png

small_How-to-Create-a-QR-Code-for-Microsoft-Forms.png

thumbnail_How-to-Create-a-QR-Code-for-Microsoft-Forms.png

How-to-Create-a-QR-Code-for-Microsoft-Forms.png

How to Create a QR Code for Microsoft Forms

<p>An encounter form bridges the gap between clinical care and the billing process, and as healthcare continues to shift toward digitization, these forms have evolved to offer even greater efficiency and accuracy.</p><h2>The Role of Encounter Forms in Healthcare Facilities</h2><p>Encounter forms are used to record essential information about a patient’s visit, like the diagnosis codes, the procedure codes performed, and any medications or treatments administered. They are then submitted for insurance claims or accurate billing. In a way, it is the comprehensive documentation of a patient's encounter with their healthcare provider.</p><p>Each time a patient visits a healthcare organization, let's say for routine care, follow-up visits, or emergency treatment, these interactions are called patient encounters - encounter forms are filled out by healthcare professionals, like doctors, nurses, or administrative staff to document these encounters. They select the appropriate procedure and diagnosis codes, and complete the form during or after a patient's visit to record the services provided. This submitted form is then used for billing and medical record purposes to ensure that the services rendered are recorded, categorized, and billed accordingly.</p><p>This documentation is important for both the patient and the healthcare organization, because it is directly linked to keeping an accurate record of the patient's medical history. It ensures that there are no issues with insurance, or incorrect billing, and that future treatments are based on a solid understanding of the patient's past interactions.</p><h2>Examples of Encounter Forms</h2><p>Encounter forms may vary depending on the organization, type of facility, and services provided, but they generally contain the following information:</p><ul><li>Basic patient information which includes details like the patient's name, date of birth, billing information, and insurance details.</li><li>Patient demographics, like details about the visit, including the location (inpatient, outpatient, telehealth)</li><li>Clinical observations, with diagnosis codes and procedure codes</li><li>Patient’s treatment plan, listing the services provided during the visit, the level of examination, and any additional treatments given to the patient.</li><li>Follow up instructions or follow up care, with medications prescribed</li><li>Special billing instructions, if applicable</li><li>Provider records (e.g., name and signature of the provider)</li><li>Date of service</li></ul><p>Different types of encounter forms cater to different kinds of medical services. Below are some common variations:</p><ul><li><strong>Primary Care Encounter Forms:</strong> These forms typically include standard codes for the most common treatments and services in a primary care setting. This could range from regular health check-ups to management of chronic conditions like diabetes or hypertension.</li><li><strong>Outpatient Encounter Forms:</strong> For patients receiving treatment without being admitted to a hospital, outpatient encounter forms document services such as diagnostic tests, minor procedures, or follow-up visits.</li><li><strong>Emergency Department Encounter Forms:</strong> These are designed for urgent, often unpredictable, situations. They may include specific codes related to trauma, emergency interventions, or immediate testing required in an emergency room setting.</li></ul><h2>Procedure and Diagnosis Codes: The Backbone of Encounter Forms</h2><p>A pivotal part of encounter forms is the use of procedure and diagnosis codes. These codes follow standardized medical coding systems such as the Current Procedural Terminology (CPT) for procedures and the International Classification of Diseases (ICD) for diagnoses.</p><p>For example, if a patient comes in with flu-like symptoms, the healthcare provider may use an ICD code for influenza and a CPT code for an office visit. These codes allow healthcare organizations to submit the appropriate claim to the patient’s insurance provider or bill the patient directly.</p><p>These codes also provide a level of consistency and uniformity across the healthcare system, ensuring that regardless of which doctor or healthcare facility where the patient encounters, their treatments and diagnoses are recorded in the same language and format.</p><h2>The Importance of Accurate Encounter Forms</h2><p>Every consultation should always be documented on a patient encounter form. However, these forms are more than just checklists for insurance purposes. Patient encounter forms are part of an efficient patient management system, covering everything from scheduling to billing.</p><p>If an encounter form is not filled out accurately, it can lead to a multitude of issues. Billing errors may occur, resulting in underbilling, overbilling, or rejected insurance claims. It can affect a patient's medical history, leading to potential misdiagnoses or incorrect treatments in future visits.</p><p>Errors in documentation can violate healthcare regulations like HIPAA, exposing the provider to legal issues. These mistakes can also delay patient care, and cause the healthcare provider to lose revenue, and disrupt patient provider relationships. But avoid some common mistakes when choosing an <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/blog/avoid-online-form-provider-healthcare-organization-mistakes">online form provider for healthcare</a>.</p><p>Accurate and proper documentation on an encounter form benefits both healthcare providers and patients.</p><h2>The Transition to Digital and Electronic Encounter Forms</h2><p>With the digitization of medical records, there is no better way to ensure accuracy of encounter forms, than to switch from <a target="_blank" rel="noopener noreferrer" href="https://app.makeforms.io/sign-up">paper to digital forms</a>. It’s a no-brainer.</p><ul><li><strong>Efficiency:</strong> Digital encounter forms integrate with EHR systems, and automatically pull in patient information, current health concerns, and relevant codes, reducing the time spent on manual entry.</li><li><strong>Accuracy:</strong> They minimize the risk of errors, such as incorrect coding or missing information, which could lead to rejected insurance claims or inaccurate medical billing. Automation ensures that the correct data is recorded and transferred efficiently from the patient’s visit to the billing system.</li><li><strong>Security:</strong> Digital forms, when implemented correctly, are HIPAA-compliant, meaning they offer a secure way to manage patient data and protect sensitive health information.</li><li><strong>Customization:</strong> Each medical practice may have unique needs based on the services they provide. Digital encounter forms can be easily customized to meet these specific requirements, ensuring that no vital information is left out during the documentation process. For example, platforms like MakeForms offer customizable and effective encounter forms that are <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/hipaa-forms">HIPAA-friendly forms</a> and can be filled out on any device. With an intuitive encounter form designer, medical practices can easily tailor forms to their specific needs. This kind of flexibility is a game-changer for modern medical professionals who prefer to get rid of paper forms completely. <img src="https://website-assets.makeforms.io/Make_Forms_drag_and_drop_interface_2048x1105_1069414e2f.webp" alt="MakeForms-drag-and-drop-interface-2048x1105.webp" srcset="https://website-assets.makeforms.io/thumbnail_Make_Forms_drag_and_drop_interface_2048x1105_1069414e2f.webp 245w,https://website-assets.makeforms.io/small_Make_Forms_drag_and_drop_interface_2048x1105_1069414e2f.webp 500w,https://website-assets.makeforms.io/medium_Make_Forms_drag_and_drop_interface_2048x1105_1069414e2f.webp 750w,https://website-assets.makeforms.io/large_Make_Forms_drag_and_drop_interface_2048x1105_1069414e2f.webp 1000w," sizes="100vw" width="2048" height="1105"></li><li><strong>Automating medical billing process: </strong>Another key advantage of using electronic encounter forms is the ability to automate the billing process. When integrated with medical claims software, the information from the encounter form is automatically transferred to the billing system, reducing the manual workload for administrative and medical staff. This automation further strengthens the likelihood of prompt and accurate billing.</li><li><strong>Tracking patient's progress:</strong> Digital forms also make it much easier to track the patient's progress over multiple visits, documenting changes in condition and treatment effectiveness. It supports better long-term care planning and helps maintain continuity across patient encounters.</li></ul><p>&nbsp;</p>

Encounter forms, also called superbills or fee tickets, is a document used by medical professionals to record details of a patient visit, like treatments or services given. It helps with accurate medical billing by listing what needs to be charged to the patient's insurance or directly to the patient.

large_What-is-an-Encounter-Form.jpg

medium_What-is-an-Encounter-Form.jpg

small_What-is-an-Encounter-Form.jpg

thumbnail_What-is-an-Encounter-Form.jpg

What-is-an-Encounter-Form.jpg

What is an Encounter Form?

<p>Two popular online form platforms for online surveys are Microsoft Forms (MS Forms) and SurveyMonkey. Sometimes it can be confusing to decide which one to pick for your organizations requirements but we’ve created for you a quick comparison of SurveyMonkey vs Microsoft Forms, with the distinct features, benefits, and limitations.</p><p>First, let's talk about SurveyMonkey</p><h2>SurveyMonkey:</h2><h2>Advantages of SurveyMonkey</h2><p>SurveyMonkey is a comprehensive and highly customizable survey tool for creating and analyzing surveys. This platform is known better across professional circles because it has features that scale with the needs of both small teams and large enterprises.</p><h3>1. Extensive Question Bank</h3><p>SurveyMonkey is widely recognized for its survey creation capabilities. One of its standout features is its extensive question bank, which contains pre-built questions that can be tailored to your needs. This feature is especially helpful for people conducting market research, looking for customer feedback, especially when time to craft surveys is less.</p><h3>2. Sophisticated Analytics and Reporting</h3><p>Unlike Microsoft Forms, SurveyMonkey offers more advanced tools for data analysis. Once you collect responses, SurveyMonkey provides a suite of tools to help you interpret the data, from real-time charts to deeper insights that go beyond just raw data.</p><h3>3. Good Customization and Flexibility</h3><p>When it comes to designing fun and interesting surveys, SurveyMonkey offers more customization options than Microsoft Forms. You can access a wide range of question types, including matrix/rating scales, comment boxes, and file upload fields. SurveyMonkey also allows for much more flexibility in designing the look and feel of your surveys, which means your surveys can look more organic and matching your own branding</p><h3>4. Better for Larger or Professional Use Cases</h3><p>SurveyMonkey makes more sense for larger businesses and enterprises. The platform offers paid plans that provide access to enterprise-level features like advanced survey logic, A/B testing, and integration with CRMs and other team tools.</p><h2>Drawbacks of SurveyMonkey</h2><h3>1. Pricing Models Can Be Expensive</h3><p>While SurveyMonkey does offer a free plan, its pricing models can be quite steep as you add on more features. The free version is limited to just a handful of responses and doesn’t provide access to features like exporting data, customizing survey URLs, or incorporating branching logic. Individual plans are available at $468 per year or $39 per month and the Premier Annual at $1,428 per year. For businesses, the Team Advantage plan costs $25 per user per month and the Team Premier costs $75 per user. The Enterprise plan includes advanced admin tools, integrations, and collaboration features. For businesses or individuals on a tight budget, this might be a major limiting factor.</p><h3>2. Limited Control Over Survey Invitations</h3><p>Another drawback, as noted by some users, is the lack of control over the design of survey invitations. SurveyMonkey does not allow users to fully customize invitation emails, and there’s no option to preview the invitation before sending it out. This can detract from the professionalism of surveys quite a bit, especially for businesses trying to maintain consistency in their brand presentation.</p><h2>Microsoft Forms:</h2><h2>Advantages of Microsoft Forms</h2><p>Microsoft Forms is a well-known solution for creating surveys, quizzes, and forms, especially for those already immersed in the Microsoft 365 ecosystem. Let's explore some of the key advantages that MS Forms brings to the table.</p><h3>1. Integration with Microsoft 365</h3><p>For a typical user of Microsoft’s many tools, generally, businesses or educational institutions, like Excel, Word, or OneDrive, Microsoft Forms fits seamlessly into the workflow. The UI is similar, they all integrate with each other, this makes it incredibly convenient to use, especially in this context to collect survey responses and then quickly export data into Excel for further analysis.</p><h3>2. Branching Logic for More Personalized Surveys</h3><p>A key advantage of MS Forms is its ability to incorporate branching logic into surveys. This feature allows you to customize the flow of your surveys by showing or hiding specific questions based on a respondent's previous answers. This means you’re collecting data that's more relevant to you and your respondent is also only providing</p><h3>3. Ease of Use for Beginners and Personal Users</h3><p>Microsoft Forms is intuitive and easy to use, even for individuals who are not tech-savvy. With a Microsoft account, you can start creating surveys for free, and its straightforward interface is great for creating simple forms or quizzes quickly. It’s a perfect choice for those who need a free tool to create surveys for personal use or smaller-scale projects</p><h3>4. Real-time Data Analysis</h3><p>Another helpful feature is the ability to visualize survey results in real-time. As respondents complete the survey, Microsoft Forms provides immediate charts and graphs to help you understand the data as it comes in.</p><h2>Drawbacks of Microsoft Forms</h2><p>Now, for the drawbacks, while MS Forms has a range of benefits, it does come with certain limitations that may affect users with more complex or advanced form needs.</p><h3>1. Limited Customization Options</h3><p>One of the downsides is that Microsoft Forms offers fewer customization options when compared to other form builders. For example, it only supports six types of questions, such as multiple-choice, text, rating, and date formats. To collect more survey data that require varied question types like dropdown menus, scales, or image-based responses, it can feel very limiting.</p><h3>2. Lack of Advanced Features for Professional Surveys</h3><p>While Microsoft Forms does an excellent job for basic surveys and forms, it may not offer enough advanced features for larger organizations or more professional use cases. Lets’ take for example the fact that there’s no functionality to allow respondents to save their progress and return later. Also, the platform doesn’t support advanced conditional formatting or sophisticated survey logic very commonly found in other tools, which can limit its utility for advanced users.</p><h3>3. Templates and Design Limitations</h3><p>If you need your surveys to match your own branding, or want your survey design to stand out of the clutter, MS Forms fall short. The survey design and templates offered are quite basic, and customization is restricted compared to competitors.</p><h2>SurveyMonkey vs Microsoft Forms: Comparison Table</h2><figure class="table"><table><thead><tr><th>Category</th><th>SurveyMonkey</th><th>Microsoft Forms</th></tr></thead><tbody><tr><td>Integration</td><td>Integrates with other business tools like CRMs, making it more suitable for large teams and enterprises.</td><td>Works well with Microsoft 365 tools like Excel, Word, and OneDrive for easy data export and reporting.</td></tr><tr><td>Branching Logic</td><td>Offers advanced branching and skip logic for more customized surveys.</td><td>Allows basic branching to show or hide questions based on previous answers.</td></tr><tr><td>Ease of Use</td><td>More complex but offers more features for experienced users or professional needs.</td><td>Simple and easy to use, great for beginners or small projects.</td></tr><tr><td>Real-time Analysis</td><td>Offers deeper analytics and reporting tools for detailed survey results.</td><td>Provides real-time charts and graphs for quick survey results review.</td></tr><tr><td>Customization</td><td>Highly customizable with a wide range of question types and design flexibility, including branded surveys.</td><td>Limited to six question types with basic design options.</td></tr><tr><td>Features</td><td>Provides more advanced features and enterprise-level features like A/B testing and advanced survey logic, suitable for professional use.</td><td>Lacks features like saving progress or sophisticated logic, limiting use for complex surveys.</td></tr><tr><td>Templates and Design</td><td>Offers more templates and better design options to create branded surveys.</td><td>Basic templates and limited design customization.</td></tr><tr><td>Pricing</td><td>More expensive, with plans starting at $39 per month and going higher for business plans.</td><td>Free for basic use; paid plans offer extra features.</td></tr><tr><td>Survey Invitations</td><td>Limited control over invitations, which can affect professional appearance.</td><td>Limited customization for email invitations, with no preview option.</td></tr><tr><td>Best For</td><td>Best for large businesses or professionals needing detailed analysis and customization.</td><td>Ideal for users already in the Microsoft ecosystem needing simple surveys.</td></tr><tr><td>Main Drawbacks</td><td>Higher pricing and limited control over survey invitations, which may impact branding.</td><td>Limited customization and templates for professional use.</td></tr></tbody></table></figure><h2>SurveyMonkey vs Microsoft Forms: The Verdict</h2><p>Choosing between SurveyMonkey vs Microsoft Forms ultimately comes down to your specific needs, use cases, and budget. Here’s our final verdict to help you decide:</p><ul><li>SurveyMonkey, on the other hand, is better suited for more complex, professional-level surveys. If you require detailed customization, sophisticated data analysis, and the ability to handle larger projects, SurveyMonkey’s more extensive feature set makes it a strong contender.</li><li>For seamless integration with Microsoft products, such as Excel, PowerPoint, and OneDrive, MS is the clear choice. It’s ideal for individuals or businesses already using the Microsoft ecosystem who want a simple, free solution for conducting surveys without requiring many advanced features.</li></ul><p>Ultimately, both platforms have their strengths and weaknesses. Microsoft Forms is more appropriate for basic online forms and smaller-scale data collection, while SurveyMonkey is designed to handle more in-depth, engaging surveys with advanced reporting and analytics capabilities. By understanding the benefits and drawbacks of each platform, you can make an informed choice that aligns with your goals.</p><h2>SurveyMonkey vs Microsoft, neither work for you?</h2><p>If you’re not sold on picking between SurveyMonkey vs Microsoft Forms, don’t think Google Forms is your only other option! Sure, it’s a simple, free tool great for basic surveys, but if you need more customization, analytics, or features beyond what Google Forms offers, you still have other choices like MakeForms, which gives you the best of both worlds - a beautiful balance between intuitive interface design, AI powered features that make your form creation process super fast, with flexible pricing. MakeForms can provide the versatility you need for <a target="_blank" rel="noopener noreferrer" href="https://makeforms.io/">creating online surveys</a> without compromising on data collection or analytics capabilities.</p>

Online forms have become essential components of any business's technological infrastructure. They’re so versatile, you can do so much with it - survey customers, collect feedback, collect appointments, gather data, target audience research, excite customers with interactive quizzes, or even poll employees with anonymous responses.

large_Microsoft-Forms-vs-SurveyMonkey.png

medium_Microsoft-Forms-vs-SurveyMonkey.png

small_Microsoft-Forms-vs-SurveyMonkey.png

thumbnail_Microsoft-Forms-vs-SurveyMonkey.png

Microsoft-Forms-vs-SurveyMonkey.png

Microsoft Forms vs SurveyMonkey: Which Survey Tool is Right for You?

Managing multiple compliance standards can be overwhelming, especially for organizations that operate in industries requiring adherence to both healthcare and financial regulations. Are you an organization dealing with patient medical information as well as processing payment information? That means you are needed to adhere to both HIPAA and PCI.

Recent Articles